Registration and Student Affairs Department

About

The Student Affairs Department was established with the first stone to build Al-Farahidi University in 2012. The Student Affairs and Registration Department is considered one of the important and vital departments, and it is the lifeblood of the university that deals with students and everything related to their affairs, including admission, registration, transfer, hosting, and others.

Vision

Fluidity in completing work and flexibility in dealing with avoiding routine and adopting modern technology to ensure the student’s right and access to the necessary information at the appropriate time.

Mission

The Student Affairs and Registration Department exists to serve our dear students, look into their cases, and meet their legitimate requests guaranteed by the approved instructions and laws.

Goals

1. Building bridges of trust between the student and the university.
2. Laying the foundations for administrative and organizational structure as required.
3. Taking care of the student’s rights in all aspects guaranteed to him by the applicable laws and instructions.
4. Coordinating work with the registration divisions in all faculties of Al-Farahidi University in the spirit of one team to serve dear students.
5. Create a database for all university graduates.
6. Achieving the best reception for university students and keeping pace with technical development in following up on student issues in accordance with applicable instructions and laws.
7. Trying to stay away from the long routine that confuses administrative work and hinders the progress of education in the country.

The department consists of four divisions

1. Admission & Registration Division:

This division is responsible for:
• Preparing the admission and guidance center to guide students on how to fill out application forms to colleges affiliated with central admission and supervising the admission of students applying for direct admission according to the instructions issued by the Ministry for each year.
• Receiving central admission lists from the Ministry, distributing them, and issuing the minimum limits for each year.
• Auditing the documents of accepted students by forming a document audit committee and dealing with cases that may occur and submitting them to the university presidency as an audit report for discussion within the university council.
• Following up on students’ objections, transferring them from top to bottom, and amending their nominations.
• Standardizing university orders for graduates and publishing them on the university’s website for all years since the university’s founding.

2. Documents and Certificates Division:

The duty of this division is to audit the documents issued by the university’s faculties, authenticate them, organize them into lists, and send them to the Ministry of Foreign Affairs. This division also audits the university orders of Al-Farahidi University graduates for each year and for the first and second semesters.

3. Student Affairs Follow-up Division:

The director of this division performs the following duties:
• Distributing tasks among department members to conduct work as required.
• Supervising the performance of members.
• Follow up on affiliate activities.
• Distributing tasks and responsibilities among department members.
• Evaluate the staff’s performance and deliver the proposal to the higher official.

4. Statistics and Student Archiving Division:

This division does the following:
• Preparing statistical data for students who are actually accepted and taking part in final exams, success rates, students whose candidacy is modified and those transferred to and from Al-Farahidi University, and preparing the annual plan for admission to the university.
• Follow up, save and archive everything received by the department and the official books and educational publications issued by it regarding the instructions received from the ministry, and circulate them to all university colleges and academic departments.

Tasks of the Student Affairs Department:

1. Follow up on matters related to admission, registration, transfer, and amending the nomination.
2. Receiving student objections within the controls in force at the Ministry of Higher Education and Scientific Research and following them up with the registration units in colleges.
3. Correcting the names and groups of students in the event of errors in the information in the lists sent by the Department of Private University Education in the Ministry of Higher Education and Scientific Research.
4. Follow up on students’ administrative and scientific affairs from the time the student enters the university until his graduation.
5. Conducting and following up on the registration and withdrawal processes in the study according to the controls followed by the Ministry of Higher Education and Scientific Research.
6. Providing students with graduation certificates, documents, degrees, and graduate certificates, and following up on their legal authentication.
7. Carrying out the tasks of auditing graduates’ documents at the university for all the ministries in which appointments are made, sending a certificate of issuance to each graduate who is appointed, and receiving the relevant books.
8. Cooperation with cultural attachés through the Department of Private University Education for all university graduates working outside Iraq and those with equivalent certificates.
9. Preparing statistical data for students who are actually accepted and registered, those participating in final exams, success rates, and students whose candidacy is modified.
10. Preparing the annual plan for admissions in cooperation with colleges and following up with departments and colleges.
11. Archiving and preserving all official books and publications issued or received by the department regarding instructions issued by the ministry related to students and circulating them to the colleges and departments of the university presidency.